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Admission

News about Admission

ITSCE Application and Admission

Main steps in brief:

  1. First contact: support your intention to apply by emailing with documentation to IST-CAREN staff; you are strongly encouraged to carefully select a desired supervisor
  2. Await and obtain supervisor acceptance
  3. Pre-application
  4. Application
  5. Fee payment
  6. Examination
  7. Announcement

Main steps are described in detail below.

1. First contact

Note that before prospective applicants can start the formal application process, they have to have the acceptance of an IST professor as prospective supervisor. Therefore, initially, please consult thoroughly the IST website and the page with the list of IST professors for their research interests. However, even if you have decided on a certain professor, please do not attempt direct contact yet. Instead, whether you have selected a professor or you have difficulty selecting, please email the information listed below to both of the following ITSCE-supporting staff (the e-mail addresses are given without the suffix "osaka-u.ac.jp"; add "osaka-u.ac.jp" to each e-mail address):

  • Constantin (Costi) Siriteanu, Ph.D.
    Email: constantin.siriteanu@ist.
  • Takahiro Nishimura, Ph.D.
    Email: t-nishimura@ist.

They will check your inquiries and will convey the complete ones to the intended supervisors or other relevant IST staff.

The comprehensive information that is required at first contact is as follows (please put most of this information in pdf attachments, i.e., not in the email body; also please keep total attachment size below 5 MB):

  • Curriculum vitae (CV), prepared carefully to contain all relevant personal and academic background information:
    • Name, nationality, birth date, postal address, telephone number, photo.
    • University of your last degree, major; ranking of your university; your ranking among your peers (e.g., top 5%).
    • Transcripts photocopy.
    • Language of study in university, TOEIC/TOEFL scores.
    • Courses taken that are relevant to your application; state achievements (e.g., grades).
  • Cover letter: support interest in IST program, based on your background.
  • Explain and support your choice of advisor and lab carefully and thoroughly. If you could not select an advisor, please explain how IST can help you do so (e.g., specify clearly your area/subject of research interest).
  • Explain methods of obtaining financial support for the entire intended period of study, and advise whether an IST letter of acceptance is required in order to secure these funds.
  • Other supporting documents, e.g., theses, papers, and technical reports.

Once received, your information will be checked carefully for completeness. Senders of incomplete materials will be notified to improve their submission before further consideration. Senders of accepted materials will be notified that their inquiry has gone to their intended advisor, or to other IST staff. They will then let you move on to the next step of the application process.

Thus, the steps below can be pursued only by those who have obtained the confirmation of acceptance from the prospective supervisor.

2. Pre-Application

Submit the following documents for pre-application screening.

  • Pre-Application Screening Documents (CV & Essay)
  • Academic Transcript
  • TOEIC/TOEFL Score Certificate
  • Letters of Recommendation (For details, see the Application guides for the current year)

3. Application

  • Application for Admission
  • Graduation Letter/Certificate of Graduation
  • A copy of the Certificate of Residence (Juminhyo-no-Utsushi)
  • Certificate of Monbukagakusho Scholarship
  • Certificate of Examination Fee Payment (For details, see the Application guides for the current year)

4. Fee payment

See the application guides for the current year.

5. Examination

Selection will be made after comprehensively evaluating the applicant's interview, research plan, academic transcripts, and TOEIC/TOEFL score.

6. Announcement

For all departments, the numbers of the successful applicants will be displayed on the bulletin board on the first floor of the Graduate School of Information Science and Technology building. At the same time, a notification will be sent to each successful applicant via mail. Telephone inquiries are not accepted.